The Medical Officer of Health requires every child attending a licensed daycare to have up to date immunization against diphtheria, pertussis, tetanus, polio, measles, mumps, rubella and haemophilus influenza Type B.  Before your child is enrolled in our daycare, they must be immunized.  You will need to submit a copy of the immunization record as well as complete an immunization form from the Region of Peel.  A copy of the immunization record is sent to the Region of Peel.  If a child’s immunization record is not received by Blue Elephant Inc, the child will not be admitted.

There are exemptions from immunization due to some medical problems or religious belief.  If so, please speak with the Supervisor to complete an exemption form.  Children who are exempted from immunization requirements may be excluded from attending our child care centre in an outbreak or an immediate risk of an outbreak of a vaccine preventable diseases (eg.: measles, pertussis, etc) for their own protection until the Medical Officer of Health deems the outbreak is over.  The regular fees will continue to apply during the outbreak.

If your child has a particular medical condition that could affect him/her during daycare hours, please inform the Supervisor and/or Director.   It is the parent’s responsibility to provide current medical forms and records of their child.


Our concern, in all cases of illness, is the welfare of the ill child and the health of all the other children in our care. If your child is ill, or shows signs of coming in for an infection, you should consider keeping the child at home. The following are some symptoms of a serious illness:

  • a sore throat
  • swollen neck glands
  • an earache
  • vomiting or diarrhea
  • fever, flushed face
  • unexpected rash or skin eruption

In the event that your child becomes ill during daycare hours, the following procedures will be followed: 

  • Parent will be called to come and pick up the child
  • In the event of a serious emergency, the student will be taken to either a doctor or the nearest hospital for treatment and the parent will be informed. On enrollment, the medical  consent form is signed by the parent for emergency situations.   If the parent is unavailable, and emergency treatment is required, the parent’s emergency signature will be used to obtain medical treatment for the child. Any expenses incurred i.e.: ambulance charges that are not covered by OHIP will be borne by the parent of that student.
  • There is no make up time when a child does not attend the daycare due to sickness or vacation nor a refund or reduction in fees for absent or sick days.
  • A child is excluded from the daycare if they have a condition which may be communicable to others or any suspected communicable disease. This is in keeping with the guidelines of Peel Health.

Below is a list of some of the communicable diseases and the minimum period of exclusion:


7 days from appearance of a rash

Rubella (German Measles)

7 days from appearance of a rash

Chicken Pox

At least 7 days or until all scabs have disappeared


Until swelling disappears

Scarlet fever

7 days or until no sore throat or discharge from nose or ears

Strep throat

48 hours from the first dose of medication

Whooping Cough

3 weeks from onset

Pink eye

24 hours from the first dose of medication

If the family doctor feels that the proceeding period of exclusion is not necessary, then it will be required to get a doctor’s note so that the child can come back to the daycare.


From time to time, the daycare is asked to store/give medication to a child. We do encourage parents to administer medication before the child comes to the Daycare. However, if dosage on prescription requires medication to be administered three times in the day and then during lunch time , one dosage will be administered to the child.  An administration of medication form must be completed by the parent  requesting mediation to be stored or provided to the child during daycare hours. A consent form needs to be completed by the parent. The doctor’s prescribed medication note should accompany this form. Medication should have the child’s name clearly printed on the original container with dosage and storage information. No medication will be administered to the child without appropriate documentation and unless in its original package.

Anaphylactic Policy

Anaphylasis is a serious allergic reaction and can be life threatening. The allergy may be related to food, insect stings, medicine, latex, exercise etc. The anaphylaxis policy is intended to help support the needs of a child with a severe allergy and provide information to staff and parents. As part of our strategy to reduce the risk of exposure to anaphylactic causative agents, we have strategies in place. Our statement is that we will ensure the safety of all children to reduce the health and safety risks especially for those with severe allergies. We are nut-free. Gloves used for cleaning is latex-free. No harsh chemicals are used as cleaning agents. All food labels are reviewed for snack to identify allergens. Meals being provided with take into account allergies of children and those foods will not be served on the menu. Based on individual dietary needs, we also cater to every child ie: vegetarian meals.

Communication plan:

When a parent registers their child, the form asks if their child has a medicate condition including any allergies, however severe they may be. A parent will be informed about our policy on anaphylasis. All staff has reviewed this policy before employment and this is updated and reviewed with them annually. 

We have an allergy list posted in the eating area as well as in the kitchen. Our daycare is nut-free. We accommodate any special dietary needs. Our cook is informed on all allergies that any of the children have and accordingly advised not to serve foods that are irritants to the allergy. Parents who register children with very severe allergies are advised to send in foods and snacks for their child from home and a sign off and consent form is completed by the parent on registration. Staff is advised not to serve daycare snack to that particular child. Our policy will be revised as childrens’ allergies change. Menus will be revised accordingly. Products may be altered. All staff has training on first aid/CPR annually and is trained on how to administer the epi-pen. Staff meetings will address this topic and how life threatening it can be. There is a no sharing of food policy. Hand washing is very important before every meal.

Individual plan:

A child who has anaphylaxis or a severe allergy or medical condition has an individual plan created that the parent completes (Special Action Plan for Child with Special Medical Condition Form) on registration and discusses with Supervisor. The plan describes the child’s allergy, symptoms and an action plan in case of an emergency. This plan stays on file as well as on the emergency card. The information is provided by parent as well as child’s physician. All staff (including students and volunteers ) are informed on special medical needs of the child. Training will be conducted by the parent to supervisor and all staff. This plan is reviewed annually with staff and parent.

Food Allergies and Special Diet Requirements

A list is posted in the kitchen area and lunch room of names of children enrolled that have a food allergy or special diet requirement. A written instruction from the parent is on file regarding special diet arrangements. A plan is developed with the parent and all staff members informed.

Ensuring Food Safety

All foods are prepared and served at the right temperatures and that there is no cross contamination of foods.
Our cook has a certificate in Food Handler’s Course and on a yearly basis, attends workshops and networking sessions relating to nutrition and health.

No Smoking Policy

As per the Smoke-Free Ontario Act, 2005, there is a no smoking policy at the Daycare. No smoking signs have been posted at all entrances and exits. Employees and visitors are prohibited from smoking on the premises (including the playground).